Software for therapists
- First-session fees lost a month
- $475.20
- Minutes to fill the form
- 7
- Required fields as % of the form
- 65
These sheets have no constants. Every number is worked from the figures you enter: the fields on your intake form, the required ones, the seconds a client spends on each, your new clients a month and how many never send it back, your session fee, your clinicians, sessions, working weeks, no-show rate and clinician split, your rent and software, and the minutes a note takes. The defaults are one three-clinician practice's worked example, not a benchmark this site publishes.
Software for therapists divides into three products that get sold as one: booking, records and billing. A practice usually needs the middle one first, because that is the part with a legal duty attached and the part that is currently spread across three places. This page is that split and the arithmetic behind the choice. On the worked example the notes alone are 354 hours and $21,960 of clinician time a year, and 30% of them are written after the day they belong to.
Open the Therapy intake form template Free to use. No account, no card, no trial clock.
Records first, because of the duty
The note, the consent and the intake form are what a regulator, an insurer or the client themselves can ask to see. Getting those into one file is the change that matters, and it is entirely separable from whatever you book with.
Booking second, and only if it is broken
If the diary works and clients turn up, replacing it buys nothing. If the no-show rate is high, that is a reminder problem before it is a software problem, and on the worked example it is $29,146 a year.
Billing last, and often never
Small practices frequently bill perfectly well with an invoice template and a card reader. Buying a claims module for a cash-pay practice is the most common overspend in this market.
Tell us what the Software for therapists did not settle
Tell us how many clinicians you have, what the notes live in today and what you use to book, and we will say plainly whether Soapvo carries it.
Practice notes: the questions clinicians ask
Do therapists need specialist software?
For records, usually yes: a general note-taking app has no client file, no consent record and no export a regulator would accept.
What about supervision notes?
Keep them separate from the client record. They are about the clinician's practice rather than the client's care.
Can each clinician see only their own caseload?
Yes, on the paid plan, and it is the arrangement most multi-clinician practices need.
Soapvo Pro
Keep the record, not just this afternoon's figures
The sheets settle the numbers this afternoon. Pro keeps the record: the client, the intake, the sessions and the notes in one place, so the file is complete when somebody asks for it.
- Download the file a client or an insurer has asked for
- Send it without the Soapvo watermark across it
- Come back to this sheet with every figure still in it
- Put your practice name on what a client receives
- Export every client file in one go, not one at a time
- Remind a client of the appointment and the form they have not returned
- Not used by Soapvo: this product takes no payment on your behalf
- Not used by Soapvo: this product does not sync to accounting
$79per month, whole team
Start Soapvo Pro PricingSoapvo Pro is $79 a month. It renews on the same day each month at $79 until you cancel, with no introductory rate, no minimum term, no per-clinician charge and no step up. If the price changes for new subscribers you keep yours.